Here is a write-up I was asked to do, and I thought, that I would share it with YOU. See what I did there?
The current version of the Microsoft Lync for Mac 2011 will only share the “primary” display, which is the display with the menu bar assigned. I have seen this cause confusion in the past, so when using Microsoft Lync for Mac 2011 to share desktop content with another user or during a meeting, you have the following options to ensure the desired content is displayed the way you require:
Move Menu Bar
1. Ensure the content you want to share is on the “primary” desktop/space. This can be verified and changed by going into:
2. The display with the menu bar is shown here. Clicking anywhere in the blue rectangles will identify the display by framing the display in a red outline. To move the menu bar to another display, left click the menu bar object in the Arrangement tab of Display Preferences, and drag it the desired display.
This will move the focus to the selected display.
If you have multiple displays connected to your Mac, you can mirror them so that the same content is on all displays. In the context of a Lync desktop share, this will ensure the desired content is on the shared desktop as all desktops are identical. To enable mirroring click the ‘Mirror Displays’ checkbox.
You connect your MacBook pro to an external monitor/projector via display port, VGA, etc. Looking at Display Preferences, you see both your MacBook’s screen and the external monitor displayed. The menu bar is assigned to your MacBook’s screen. You wish to join a Lync conference and share your desktop. You connect to the meeting and wish to share an Excel spreadsheet to the audience. The share begin successfully but users are telling you that they cannot see the content. You see that the Excel file is being displayed on the local projector screen but remote users in the conference still cannot see it. What is likely happening is that you are sharing your MacBook’s screen, but only the content on that screen will be visible to users in the Lync conference. The Excel file is on the projector, so it will not be visible in the Lync conference. You can use one of the options above to rectify this.
1. Move the menu bar to the external display/projector which will move the focus of the Lync content to that display.Mirror the displays to that all content is identical regardless of which display as all displays will have the same content.
2. Mirror the displays to that all content is identical regardless of which display as all displays will have the same content.
Hope this helps.